Thursday, August 8, 2013

Accounts Assistant - AFF

About the organizationThe African Forest Forum (AFF) is an association of individuals who share the pursuit and  commitment to the sustainable management, use and conservation of the forest and tree resources  of Africa for the betterment of the socio-economic wellbeing of its people and for the stability and  improvement of its environment. The purpose of AFF is to provide a platform and create an  enabling environment for independent and objective analysis, advocacy and advice on all relevant  policy and technical issues pertaining to achieving sustainable management, use and conservation  of Africa’s forest and tree resources as part of efforts to reduce poverty, protect the environment  and promote economic and social development. About the positionThe African Forest Forum is recruiting for the position of Accounts Assistant to be based at its headquarters in Nairobi, Kenya, to support AFF in managing and reporting on its finances while reporting directly to the Executive Secretary.Duties and responsibilities  Administer, monitor and keep clear records of all AFF accounts; Monitor incomes and expenses and produce relevant financial reports; Produce monthly financial reports for each project/programme and for the AFF Secretariat;  Liaise with ICRAF on all financial matters related to AFF; Provide support in the preparation of budgets and financial reports; Follow up and monitor the disbursement of AFF funds and related financial agreements  between the AFF, donors, liaison offices, and other institutions and individuals collaborating/working with AFF; Follow up payments for consultancy/expert contracts;  Maintain AFF assets in good condition, including their records; Liaise with procurement and finance offices for timely purchase of goods and services; Monitor AFF’s expenses for internal tracking; Handle all financial aspects related to organisation and execution of meetings, workshops  and conferences; Manage AFF’s petty cash kitty; Prepare monthly reconciliations for all bank, petty cash and advances returns; Ensure proper filing and archiving of AFF’s financial documents, including contracts with donors, minutes of meetings with donors; Provide inputs and secretarial services to the AFF Finance Committee; Any other duties as may be assigned by the Executive Secretary.Requirements  First Degree in Business Administration or Commerce and a minimum of CPA (II) or its equivalent. At least 5 years’ progressive experience in a similar organization; Experience in an NGO or international organization environment will be an added advantage; Good understanding of budgeting and financial management procedures with good knowledge of an accounting software - use of Sun System is desirable; Experience interacting with people of different backgrounds, nationalities, cultures, etc.; Proficient in following up issues and resolutions from meetings; Proficient in taking notes and minutes of meetings; Be computer literate; Excellent command of spoken and written English; working knowledge of French will be an added advantage; Exceptional attention to detail; Team player and highly motivated; Outstanding presentation of initiative.Terms of offerThe African Forest Forum is an equal opportunity employer and offers a collegial and gendersensitive working environment. We believe that staff diversity promotes excellence and strongly encourage applications from qualified women. This position is on local terms and will be for an  initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.How to applyGo to will be considered until 10 August 2013. Please note that only short-listed applicants meeting the above requirements will be contacted.We invite you to learn more about AFF and ICRAF by accessing the following web sites: and 

Accounts Assistant - AFF Images

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